Set additional criteria for the rule. This will appear in the Outlook Rules window (shown in Step 2) if you need to review, modify, or delete it in the future. In the Rule Name field of the next window, type in a description for the rule you are creating. Click on Exchange in the left column of the window to highlight it, then select the + sign at the bottom of the window to add a rule. Archive and retention policies are set by your IT or Microsoft 365 administrator.Microsoft Office In addition to setting up email, calendars, and contacts on your PC or Mac, you can also set them up on your phone with the Outlook mobile app.Make sure the Enabled box is checked and click OK. If there is an additional row for rule criteria not being used, select the - button to its right to remove it. Folders not labeled as such are located on the mail server and will still count towards your quota. Note: If you prefer to use another folder on your computer, that's fine. Just make sure the folder is labeled (On My Computer). In the Do the following: section, select Move Message > Inbox (On My Computer). If you have more than one email account configured in Outlook on your computer, click the + button to the right of days old to add the next rule condition and set it for your Liberty University email account.
![]() In this example, the 180 Automatic Archive. Click on the Message > Rules > Apply and select the rule you want to run. Click on the server Inbox to select it. Click on the Tools menu and select Rules. Create the folder to store the archived emails by right-clicking (control-click) the On My Computer heading and choose New Folder. Archived messages will now appear in the On My Computer folder selected in step 4c above.Setting up archiving for Outlook 2011 for Mac: Powerpoint for mac change themeUnder the folder name, the location " On My Computer" should be displayed. Then search for the archive folder. Define the action as " Move message" + " Archived Mail (On My Computer)" Note: If you do not see the folder you wish to archive to, you will need to click on the drop down next to "Move Message" and select Choose Folder. When a new message arrives : define the criterion as " Date Received" + " is greater than or equal to" + pick the number of days. Use the arrows to adjust the rule order. Note: Rules are processed in order from top to bottom in the list. If you would like to apply this rule to your current mailbox, from the Message menu, select Rules, then select the rule you would like to process.
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